Privacy policy – Nepean Blue Mountains Prostate Cancer Support Group Inc.

Name of policy:


Reason created:

To clearly demonstrate the respect of Nepean Blue Mountains Prostate Cancer Support Group Inc. (NBMPCSG) the privacy of its members.

Matters covered:

Operations of the NBMPCSG website
Use of the personal details of members of NBMPCSG
Date created:
March 2007

Review date:

March 2008

Background and Rationale for policy:

This policy reflects the privacy principles laid down for organisations such as the NBMPCSG to follow; a summary of these principles is set out below:

  • National Privacy Principles
  • Collection
  • Use and disclosure
  • Data Quality
  • Data security
  • Openness
  • Access and correction
  • Identifiers
  • Anonymity
  • Trans border data flows
  • Sensitive information
  • Legislative basis for these principles is:
  • Privacy Amendment (Private Sector) Act 2000

The relevant regulator is:

The Federal Privacy Commissioner,
G.P.O Box 5218,
Sydney NSW 1042
Telephone: 1300 363 992

The practical applications by NBMPCSG of these principles are set out in two documents which inform this policy, the ‘Terms and conditions’ of use of the NBMPCSG website and the ‘Application for membership form’

Who this policy applies to:

This policy principally applies to whoever has access to the personal details of members of the NBMPCSG and those who manage the NBMPCSG website.

Key points and Responsibilities:

Member records to be kept securely and access to be limited to these records to those who have a legitimate need to access them. In the same way, those involved with the web site need to ensure that no spam activity is engaged in and that steps taken to protect any private details stored on web site.

Possible problems envisaged:

If key points / responsibilities are noted and adhered to, there should be no problems.

This page, together with the two documents referred to in this document comprise the ‘PRIVACY POLICY’ of the Nepean Blue Mountains Prostate Cancer Support Group Inc.

How this web site uses your personal information:

NBMPCSG is committed to protecting your privacy and developing technology that gives you the most powerful and safe online experience. This Statement of Privacy applies to the NBMPCSG Web site and governs data collection and usage. By using the NBMPCSG website, you consent to the data practices described in this statement.

Collection of your Personal Information:

NBMPCSG collects personally identifiable information, such as your e-mail address, name, home or work address or telephone number. NBMPCSG also collects anonymous demographic information, which is not unique to you, such as your ZIP code, age, gender, preferences, interests and favorites.

There is also information about your computer hardware and software that is automatically collected by NBMPCSG. This information can include: your IP address, browser type, domain names, access times and referring Web site addresses. This information is used by NBMPCSG for the operation of the service, to maintain quality of the service, and to provide general statistics regarding use of the NBMPCSG Web site.

Please keep in mind that if you directly disclose personally identifiable information or personally sensitive data through NBMPCSG public message boards, this information may be collected and used by others. Note: NBMPCSG does not read any of your private online communications.

NBMPCSG encourages you to review the privacy statements of Web sites you choose to link to from NBMPCSG so that you can understand how those Web sites collect, use and share your information. NBMPCSG is not responsible for the privacy statements or other content on Web sites outside of the NBMPCSG and NBMPCSG family of Web sites.

Use of your Personal Information:

NBMPCSG collects and uses your personal information to operate the NBMPCSG Web site and deliver the services you have requested. NBMPCSG also uses your personally identifiable information to inform you of other products or services available from NBMPCSG and its affiliates. NBMPCSG may also contact you via surveys to conduct research about your opinion of current services or of potential new services that may be offered.

NBMPCSG does not sell, rent or lease its customer lists to third parties. NBMPCSG may, from time to time, contact you on behalf of external business partners about a particular offering that may be of interest to you. In those cases, your unique personally identifiable information (e-mail, name, address, telephone number) is not transferred to the third party. In addition, NBMPCSG may share data with trusted partners to help us perform statistical analysis, send you email or postal mail, provide customer support, or arrange for deliveries. All such third parties are prohibited from using your personal information except to provide these services to NBMPCSG, and they are required to maintain the confidentiality of your information.

NBMPCSG does not use or disclose sensitive personal information, such as race, religion, or political affiliations, without your explicit consent.

NBMPCSG keeps track of the Web sites and pages our customers visit within NBMPCSG, in order to determine what NBMPCSG services are the most popular. This data is used to deliver customized content and advertising within NBMPCSG to customers whose behavior indicates that they are interested in a particular subject area.

NBMPCSG Web sites will disclose your personal information, without notice, only if required to do so by law or in the good faith belief that such action is necessary to: (a) conform to the edicts of the law or comply with legal process served on NBMPCSG or the site; (b) protect and defend the rights or property of NBMPCSG; and, (c) act under exigent circumstances to protect the personal safety of users of NBMPCSG, or the public.

Use of Cookies:

The NBMPCSG Web site use “cookies” to help you personalize your online experience. A cookie is a text file that is placed on your hard disk by a Web page server. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you, and can only be read by a web server in the domain that issued the cookie to you.

One of the primary purposes of cookies is to provide a convenience feature to save you time. The purpose of a cookie is to tell the Web server that you have returned to a specific page. For example, if you personalize NBMPCSG pages, or register with NBMPCSG site or services, a cookie helps NBMPCSG to recall your specific information on subsequent visits. This simplifies the process of recording your personal information, such as billing addresses, shipping addresses, and so on. When you return to the same NBMPCSG Web site, the information you previously provided can be retrieved, so you can easily use the NBMPCSG features that you customized.

You have the ability to accept or decline cookies. Most Web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. If you choose to decline cookies, you may not be able to fully experience the interactive features of the NBMPCSG services or Web sites you visit.

Security of your Personal Information:

NBMPCSG secures your personal information from unauthorized access, use or disclosure. NBMPCSG secures the personally identifiable information you provide on computer servers in a controlled, secure environment, protected from unauthorized access, use or disclosure. When personal information (such as a credit card number) is transmitted to other Web sites, it is protected through the use of encryption, such as the Secure Socket Layer (SSL) protocol.

Changes to this Statement:

NBMPCSG will occasionally update this Statement of Privacy to reflect company and customer feedback. NBMPCSG encourages you to periodically review this Statement to be informed of how NBMPCSG is protecting your information.

Contact Information:

NBMPCSG welcomes your comments regarding this Statement of Privacy. If you believe that NBMPCSG has not adhered to this Statement, please contact NBMPCSG at We will use commercially reasonable efforts to promptly determine and remedy the problem.